How to Select All Messages in Gmail

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To select every email in your Gmail inbox:

  1. Click the Inbox folder in the left pane of the page on the main Gmail page.
  2. To pick all of the messages currently displayed, press the key Select button at the top of your email messages list. Select the types of emails to be selected using the drop-down arrow on the side of this button, such as Read, Unread, Starred, Unstarred, None, or Both.
  3. Screenshot of Select All button in Gmail
    You have only picked the messages that are available on the computer at this time.
  4. Look at the top of your email list and click Select all [number] conversations in Inbox to select all addresses, including those that aren’t currently available. The shown number reflects the total number of emails that have been selected.

Narrow Your List of Emails

Use search, marks, or categories to narrow down the emails you want to pick in bulk. Select a category, such as Promotions, to handle only emails in that category without impacting emails that aren’t considered promotions. Similarly, in the left column, press any label to see all emails associated with that label. When conducting a search, you can further refine your results by specifying which aspects of emails you want to consider. Select the drop-down arrow at the end of the search field to show options for more refined searches by field (such as To, From, and Subject), search strings to include (in the Has the words field), and search strings to remove from emails in the search results (in the Doesn’t have field). Select the Attachments check box when checking to determine that email results should contain attachments. Click the Don’t include chats check box to remove chat conversations from the results. To limit your quest, specify an email size range in bytes, kilobytes, or megabytes, as well as a date range for the email (such as within three days of a specific date).

  1. In Gmail, do a search or choose a mark or a category. Above the list of email addresses, select the key Select check mark.
  2. To pick the emails you can see on screen, click the drop-down arrow next to the main check box and select Everything from the menu. This move only selects the emails that are visible on the screen.
Screenshot of Select All menu item in Gmail

Select all [number] conversations in [name] at the top of the email list. The name is the name of the group, mark, or folder where the emails are stored, and the number is the total number of emails.

Read: Gmail Login – Sign In to your Gmail Account Page

What You Can Do With Selected Emails

After you select emails, you can:

  • Delete: Click the Delete button, which looks like a trashcan, to delete the selected addresses.
  • Archive: This symbol is a box with a tiny arrow inside of it. Emails that have been archived are no longer available in your inbox, but they are not removed. This method cleans up your inbox without deleting emails that you may use later. An email may not appear in your inbox until it has been archived, but it can be found using a search or by looking in the All Mail folder (you will need to click Further to reveal it if you have a lot of labels and folders).
  • Report Spam: This button has a stop sign in the middle with an exclamation mark. When you use this function, all future emails from these senders are automatically routed to your Spam folder, bypassing your inbox.
  • Move to: You can transfer your selected emails into a folder or mark using this button, which has a folder icon on it.
  • Labels: The picture of a tag appears on this icon. You may use it to add labels to individual emails. By checking the boxes next to the label names, you can pick several labels, and by clicking Create new in the menu, you can create new labels to assign to the emails. 

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The More button offers several other options for your selected emails to include:

  • Add a checkmark to indicate that something has been read.
  • Mark this page as unread.
  • Make a note of it.
  • Mark it as unimportant.
  • Add to To-Do List
  • Make a star
  • Messages like these should be filtered.

If you selected emails in a category like Promotions, you may also have a button labeled Not “[category]” open. When you press this button, the selected emails are deleted from that category, and potential emails of this kind are not put in that category.

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