What is Dropbox and How Does It Work?
Dropbox effectively removes all of the issues that come with local file storage.
If you save those files on your laptop’s hard drive, you can only access them locally from that device. Those files are lost if you lose your laptop, and if you run out of storage space on it, you won’t be able to store any more until you delete any.
Your files are safely and securely stored on Dropbox’s remote servers when you use a cloud storage platform like Dropbox, so you don’t have to worry about running out of local storage space or losing any of your files if one of your computers is lost or broken.
Dropbox is the most convenient file storage solution because anything you upload or edit is synced through your account. It can also be incorporated with a number of other popular channels, including Gmail, Google Documents, Slack, DocuSign, Asana, Trello, and others.
Using Dropbox for the First Time
To get started with Dropbox, all you need is a free account and access to the service through the web or an app. Simply sign up for a Dropbox account.
You get 2 GB of storage space with a free Basic account, and you can upgrade at any time.
Dropbox can be reached by the following methods:
- Dropbox.com is a free online storage service.
- Dropbox’s desktop client is available for Linux, Mac OS X, and Windows.
- Dropbox is a smartphone app for iOS and Android users.
What Is the Easiest Way to Upload Files to Dropbox?
- Launch the Dropbox desktop program. On a Mac, go to the top-right menu and pick Dropbox. Pick it in the lower right corner of your PC.
- Next to the search area, press the folder icon.
- This will take you to your Dropbox account’s main folder.
- Rather than uploading files directly to your main Dropbox folder, it’s a good idea to create directories to organize your files.
- Select Build Folder to make a folder.
- A blue highlight appears over a new folder area. In the region beneath it, type a name for the folder.
- To open the new folder, double-click it. (It will be devoid of anything.)
Locate the file(s) you want to add to your newly created Dropbox folder using Finder on your Mac or File Explorer on your PC. Then, in the box labeled “Drag files and folders here,” press, drag, and drop the file(s).
Dropbox now has your file(s). You can open any file by double-clicking it, and you can do so from any computer that is linked to your Dropbox account.
How Do I Share Dropbox Files?
Dropbox, a hyperlink, or utilities like Slack and Zoom can all be used to share files and directories with others. You can access a file or folder’s sharing options in one of two ways:
- Pick the file or folder with the right-click menu.
- Pick the file or folder, then press the three dots in the right-hand preview column.
- Select Share to transfer the file or folder to other Dropbox users or by email.
- In the To area of the pop-up window, type the email address or name of a Dropbox user (or group of users). When you’re done, press the blue Sharing button.
- To share the file or folder with someone using an integrated service like Slack or Zoom, go back to phase 1 and pick Share in, then the service you want to use.
You have three choices for sharing a connection to a file or folder:
- To copy the link, select the file or folder and then the link/chain icon in the preview column to the right.
- After selecting the file or folder, press the three dots.
- Select the Copy link from the drop-down list when right-clicking the file or folder.
The connection can then be pasted into an email, a Facebook post, a text message, or anywhere else.